Health & Safety Information for O&M

Demo Project

123 Test Road

Hastings

East Sussex

TN38 9UH

 

Start Date:       01/01/2025

End Date         01/01/2025

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                                           

  Manuals Compiled by

 

 

Contents of Health & Safety File

 

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Health & Safety File

 

O&M Information

Building Fabric elements

Mechanical elements

Electrical elements

 

Health & Safety Information for O&M.. 1

TEST PROJECT. 1

Contents of Health & Safety File. 2

1.     Introduction. 4

2.     Post Contract Works & Amendment Control 5

2.1.       File Maintenance. 5

2.2.       Record of Amendments. 5

3.     Contract Directory. 6

3.1.       Client Project Team.. 6

3.2.       Project Team Directory. 6

3.3.       Sub Contractors Directory. 7

4.     Project Scope. 10

4.1.       Brief Works Description. 10

4.2.       Project Location / Address. 10

4.3.       Project Dates. 10

5.     Design Criteria / Specifications 11

5.1.       Architect 12

5.2.       Services Engineers. 12

5.3.       Structural Engineers. 13

5.4.       Civil Engineers. 13

5.5.       Interior Designers. 14

6.     As Built Drawings. 15

6.1.       Package 1. 16

6.2.       Package 2. 16

6.3.       Package 3. 16

6.4.       Package 4. 16

6.5.       Package 5. 17

6.6.       Package 6. 17

6.7.       Package 7. 17

6.8.       Package 8. 17

6.9.       Package 9. 18

6.10.         Package 10. 18

6.11.         Package 11. 18

7.     Statutory Approvals 19

7.1.       Planning Approvals. 19

7.2.       Building Regulation Approvals. 19

7.3.       Building Control Correspondence. 19

8.     Removal / Dismantling of the Installed Plant & Equipment 20

8.1.       Major Plant Replacement 20

8.2.       Special Access / Plant Lifting Strategy. 20

8.3.       Demolition Criteria. 20

9.     The Nature, Location and Markings of Significant Services 21

9.1.       Incoming Services. 21

9.2.       Service Isolation Points. 21

10.     Residual Hazards & Hazardous Materials 22

10.1.         Designers Risk Assessments. 22

10.2.         Residual Hazards. 22

10.3.         Hazardous Materials. 22

10.4.         Asbestos. 22

11.     H&S Information of Equipment provided for Cleaning and Maintenance. 23

11.1.         Access & Maintenance Strategies. 23

11.2.         Man-safe Systems / Certification and Details. 23

12.     Fire and Emergency Information. 24

12.1.         Emergency Service Shut-Off Locations. 24

12.2.         Fire Strategy. 24

12.3.         Fire Fighting Systems. 24

13.     Emergency Numbers 25

14.     Warranties 26

15.     Other Information. 27

 

 

1.            Introduction

The O&M manuals for this project incorporate the information required for a Health and Safety File under the CDM 2015 Regulations.

 

The manuals should be consulted whenever necessary, as they contain essential information intended to allow enable future construction work and maintenance to be carried out safely. “Construction Work” is widely defined and includes activities such as cleaning, maintenance, alternations, refurbishment and demolition of structures.

 

The following people may in future need to be alerted to the risks highlighted in this file to help them decide how to ensure safety:

 

•              Clients (e.g. property owners or occupiers) who have a duty to provide information about their premises to people who work there;

•              Designers, during the development of further designs or alterations;

•              Principal contractors and contractors preparing to carry out or manage such work;

•              Maintenance managers and personnel.

 

The information relevant to construction health and safety is required by law to be kept up to date by the client after any relevant work or surveys and passed on to any new owners of the property. The amount of detail should be in proportion to the scale and complexity of the risks.

 

Caution: When planning work, always take into account the possibility of changes since the file was prepared, such as:

 

•              Undocumented changes to the building, plant or services;

•              Developments or changes nearly that may have affected risks;

•              New evidence, guidance or legislation on hazards and precautions

 

The Health & Safety File is designed to hold all relevant information in relation to this project.

 

Details of the ongoing maintenance of all the components are also contained within this manual.

2.            Post Contract Works & Amendment Control

2.1.             File Maintenance

The information in this Health and Safety File should only be amended, updated or added to, following careful consideration.  A complete history of revisions made should be kept in this document.

 

The person or persons responsible for keeping and maintaining this Health and Safety File should ensure that the information contained within it is clearly presented, legible and accessible.  The File should also form an integral part of any system established in accordance with current legislation for ensuring health and safety.

 

Alterations or amendments to this File should only be carried out by authorised persons and should be noted on the Record of Amendments Sheet.  Any drawing/information, which has been superseded, should be noted on the amendment Control Sheet.  Any information appertaining to fittings or equipment removed from the structure should also be noted.  The File should be audited and consolidated at regular intervals by any authorised person who is duly qualified, so that the information contained is complete and fulfils the intent of the Construction (Design and Management) Regulations 2015.

 

2.2.             Record of Amendments

 

3.            Contract Directory

3.1.             Client Project Team

 

 

3.2.             Project Team Directory

 

 

 

 

 

 

3.3.             Sub Contractors Directory

3.3.1.               Building Fabric

Building Fabric O&M Information

 

 

 

3.3.2.               Mechanical Services

Mechanical O&M Information

 

 

 

3.3.3.               Electrical Services

Electrical O&M Information

 

 

 

 

 

4.            Project Scope

4.1.             Brief Works Description

This would be a brief description of what the whole of the projects works would be carried out.

 

4.2.             Project Location / Address

Oktra Training Manual

 

4.3.             Project Dates

Start Date:             01/01/2023

End Date:               01/01/2023

 

 

 

 

 

 

 

 

5.            Design Criteria / Specifications

 

5.1.         Architect.............................................................................................................................................................. 11

5.1.1.           Specifications........................................................................................................................................... 11

5.1.2.           Design Drawings...................................................................................................................................... 11

5.2.         Services Engineers............................................................................................................................................. 11

5.2.1.           Specifications........................................................................................................................................... 11

5.2.2.           Design Drawings...................................................................................................................................... 11

5.3.         Structural Engineers.......................................................................................................................................... 12

5.3.1.           Specifications........................................................................................................................................... 12

5.3.2.           Design Drawings...................................................................................................................................... 12

5.4.         Civil Engineers..................................................................................................................................................... 12

5.4.1.           Specifications........................................................................................................................................... 12

5.4.2.           Design Drawings...................................................................................................................................... 12

5.5.         Interior Designers.............................................................................................................................................. 13

5.5.1.           Specifications........................................................................................................................................... 13

5.5.2.           Design Drawings...................................................................................................................................... 13

 

5.1.             Architect

5.1.1.               Specifications

 

 

5.1.2.               Design Drawings

 

 

5.2.             Services Engineers

5.2.1.               Specifications

 

 

5.2.2.               Design Drawings

 

5.3.             Structural Engineers

5.3.1.               Specifications

 

 

5.3.2.               Design Drawings

 

 

 

5.4.             Civil Engineers

5.4.1.               Specifications

 

 

5.4.2.               Design Drawings

 

 

 

5.5.             Interior Designers

5.5.1.               Specifications

 

 

 

 

6.            As Built Drawings

 

6.1.         Package 1............................................................................................................................................................. 14

6.2.         Package 2............................................................................................................................................................. 14

6.3.         Package 3............................................................................................................................................................. 14

6.4.         Package 4............................................................................................................................................................. 14

6.5.         Package 5............................................................................................................................................................. 15

6.6.         Package 6............................................................................................................................................................. 15

6.7.         Package 7............................................................................................................................................................. 15

6.8.         Package 8............................................................................................................................................................. 15

6.9.         Package 9............................................................................................................................................................. 16

6.10.            Package 10..................................................................................................................................................... 16

6.11.            Package 11..................................................................................................................................................... 16

 

6.1.             Package 1

 

 

6.2.             Package 2

 

 

6.3.             Package 3

 

 

6.4.             Package 4

 

 

6.5.             Package 5

 

 

6.6.             Package 6

 

 

6.7.             Package 7

 

 

6.8.             Package 8

 

 

6.9.             Package 9

 

 

6.10.          Package 10

 

 

6.11.          Package 11

 

 

7.            Statutory Approvals

7.1.             Planning Approvals

 

 

7.2.             Building Regulation Approvals

 

 

7.3.             Building Control Correspondence

 

8.            Removal / Dismantling of the Installed Plant & Equipment

8.1.             Major Plant Replacement

 

 

 

8.2.             Special Access / Plant Lifting Strategy

 

 

 

8.3.             Demolition Criteria

 

 

 

9.            The Nature, Location and Markings of Significant Services

9.1.             Incoming Services

The property has been built/modified to incorporate the following incoming services:

• Electrical
• Gas
• Water
• Telecoms
• Other

 

 

9.2.             Service Isolation Points

The following isolation points have been installed and can be located within the services cabinet:

• Electrical
• Gas
• Water
• Other

 

To be read din conjunction with As Built Drawings

 

 

10.        Residual Hazards & Hazardous Materials

10.1.          Designers Risk Assessments

 

 

10.2.          Residual Hazards

 

 

10.3.          Hazardous Materials

 

 

10.4.          Asbestos

 

 

 

 

 

11.         H&S Information of Equipment provided for Cleaning and Maintenance

11.1.          Access & Maintenance Strategies

 

 

11.2.          Man-safe Systems / Certification and Details

 

 

 

12.        Fire and Emergency Information

12.1.          Emergency Service Shut-Off Locations

Refer to Section 9.2 Service Isolation Points.

 

 

12.2.          Fire Strategy

 

 

 

 

12.3.          Fire Fighting Systems

The following Fire Systems have been installed and can be located in the following Vol/Section

 

Fire Safety Doors – Architectural Vol 2 Section x.x

Sprinklers -  Mechanical Vol 3 Section x.x

Fire Alarms – Electrical Vol 4 Section x.x

 

13.        Emergency Numbers

Numbers below are provided for your information only; Always dial 999 in the event of an emergency / Dial 112 from Mobile Phones.

 

 

Nearest A&E Hospital 

 

Hospital

1st line of address

2nd line of address

Town

postcode

 

 

 

Police

 

Police Station

1st line of address

2nd line of address

Town

postcode

 

 

Fire Brigade

 

Fire Brigade Station

1st line of address

2nd line of address

Town

postcode

 

 

 

 

 

 

 

 

14.        Warranties

 

Works

 

All Works are covered under the Contract’s 12 months defects period for installations and equipment

 

Supplementary to this Standard cover and as required by the Contract or the Employer the following can be implemented:

 

 

Collateral Warranties

 

If requested by the Employer or under the Contract we will execute and deliver to the client or named beneficiaries a deed or deeds of Collateral Warranty.

 

 

CDP Works

 

Under the terms of the Contract where it is required that each relevant Subcontracts is to supply a deed of Collateral Warranty to the Employer or as requested by the Employer to the Employer’s beneficiary

 

 

15.        Other Information